Administrative Assistant - Two Sigma Ventures

New York, New York, United States

Ref#: POS-3773

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Position Overview

Two Sigma Ventures (TSV) is the venture capital business of Two Sigma Investments, investing in early-stage startups across a range of industries that leverage math, data, and advanced science. TSV has invested in over 50 companies since it was started in 2012. We are seeking an Administrative Assistant to support senior members of the Two Sigma Ventures team with a variety of administrative responsibilities including coordinating meetings, booking travel, and processing expenses. In this role, you will interact with internal colleagues, Two Sigma senior management, and external parties - as such, a strong client-service orientation and professionalism are essential. To be successful in this role, you will need excellent organizational skills, strong time management skills, and the ability to anticipate issues before they arise. We are looking for a talented and enthusiastic individual who will thrive in a fast-paced, dynamic work environment, and enjoy working as part of a team.

Responsibilities:

  • Coordinate complex calendars and meeting/event schedules for direct managers; liaise between direct managers and internal or external parties for meetings, conference calls, events, etc.
  • Manage travel and lodging accommodations; research, book, and coordinate travel for assigned managers; ensure required travel documents are in place, create itineraries, maintain and update all calendars, and liaise with required parties at travel destinations
  • Process and report expenses for managers
  • Prepare materials and documents for meetings
  • Support event coordination (internal and external) and setup including catering, room setup, and general logistics
  • Provide dedicated back-up support coverage for partner assistants, the receptionist, and for the larger team as needed
  • Support occasional ad-hoc tasks as required by managers
  • Serve as liaison for manager(s) and their team member(s) on processes, best practices & updates

Qualifications & Skills:

  • A bachelor’s degree with a strong academic record
  • 3-5 years of administrative experience
  • Strong verbal and written communication skills and an ability to demonstrate attention to detail
  • Excellent time management skills
  • Ability to work in a startup culture and take on new challenges as needed
  • Ability to present a positive and diplomatic demeanor in all situations
  • A proactive mentality and ability to work independently or as part of a team
  • Process-oriented, always looking for ways to implement and/or improve processes
  • Tech savvy; ability to get up to speed quickly on new technologies and software
  • Experience on a Mac preferred
  • Familiarity with technology platforms such as Google Suite, JIRA, Concur, Zoom and other cloud solutions