Executive Assistant

New York, New York, United States

Ref#: POS-16339

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Two Sigma Impact is backed by Two Sigma. Two Sigma is a different kind of investment manager. Since 2001, we have used data science and technology to derive insights that forecast the future and discover value in markets worldwide. Two Sigma’s team of scientists, technologists, investment professionals and academics looks beyond traditional finance to understand the bigger picture and develop creative solutions to some of the world’s most difficult economic problems. Our work spans markets and industries, from insurance and securities to private investments and new ventures.

Two Sigma Impact, a division of Two Sigma, is a private equity business which seeks to combine purpose-driven ownership with data science to drive superior returns. We are uniquely positioned to leverage Two Sigma’s expertise in data science across sourcing, diligence, and enhance both financial and impact outcomes. We focus on businesses where humans are critical to the delivery of a product or service, and we can drive differentiated outcomes by investing these employees to drive productivity.

Two Sigma Impact is primarily focused on making investments in middle market companies within four verticals: healthcare services, consumer and retail, business services, and education and training. We believe that integration of Two Sigma’s data science, technology, analytics, and corporate platform benefits will enhance decision-making and improve outcomes across all aspects of the private investment process. Further, by investing in companies that invest in their people, Two Sigma Impact seeks to generate both attractive returns and meaningful employment opportunities.

Two Sigma sees to recruit a fully dedicated Two Sigma Impact team member based in our New York office. In this role, the Executive Assistant will be a key player in building Two Sigma Impact’s business to scale across strategies, geographies, and investment styles. This person will partner with the people they support to provide them the leverage to focus on business building. This role also works closely with the other Executive Assistants as well as the Business Operations Manager.

You will take on the following responsibilities: 

  • Coordinate complex calendars and meeting/event schedules for direct managers; liaise between direct managers and internal or external parties for meetings, conference calls, events, etc.

  • Manage extensive travel and lodging accommodations; research, book, and coordinate travel for assigned managers; ensure required travel documents are in place, create itineraries, maintain and update all calendars, and liaise with required parties at travel destinations

  • Process and report expenses for managers

  • Prepare materials and documents for meetings

  • Support event coordination (internal and external) and setup including catering, room setup, and general logistics

  • Confidently engage with C-Level people and others at current portfolio companies to maintain weekly, monthly, and quarterly updates

  • Manage complex board meeting schedules with various stakeholders

  • Provide dedicated back-up support coverage for partner assistants, and for the larger team as needed

  • Support occasional ad-hoc tasks as required by managers

You should possess the following qualifications: 

  • A bachelor’s degree with a strong academic record

  • 3-5 years of administrative experience

  • Strong verbal and written communication skills

  • Excellent time management skills

  • Extremely organized and detail oriented in a fast-paced, constantly changing environment while simultaneously maintaining multiple work streams at a high level

  • Ability to present a positive and diplomatic demeanor in all situations

  • A proactive mentality and ability to work independently or as part of a team

  • Process-oriented, always looking for ways to implement and/or improve processes

  • Tech savvy; ability to get up to speed quickly on new technologies and software

You will enjoy the following benefits:

  • You will enjoy the following benefits:

  • Core Benefits: Fully paid medical and dental insurance premiums for employees and dependents, competitive 401k match, employer-paid life & disability insurance

  • Perks: Onsite gyms with laundry service, wellness activities, casual dress, snacks, game rooms

  • Learning: Tuition reimbursement, conference and training sponsorship

  • Time Off: Generous vacation and unlimited sick days, competitive paid caregiver leaves

  • Hybrid Work Policy: Flexible in-office days with budget for home office setup

We are proud to be an equal opportunity workplace. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender identity/expression, age, status as a protected veteran, status as an individual with a disability, or any other applicable legally protected characteristics.